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What Benefits Can Businesses Reap From Collaborative Technology Solutions?

By Diane Barnes


The demand for enhanced intelligence in the commercial arena has never been more intense. So while email has for long been the communication platform of choice, it's only a matter of time before it gets dethroned by collaborative technology solutions. Although the former's limitations have played a significant role in this trend, the shift has mostly been triggered by the benefits that networking technology has to offer.

The way that people connect through collaboration software is much akin to how they link up on social media. Because a click of a button is all it takes to communicate, one no longer feels restricted in their ability to check on their colleagues from time to time. As a result, a team becomes more than just a handful of individuals working together; they grow into a seamless, more effective outfit.

While it is important to segregate duties across departments, this has to be balanced with the need to collaborate towards achieving the same objectives. While email tends to lose its effectiveness when used on this scale, networking platforms achieve the exact opposite by speeding up decision-making processes. This is mostly because the latter substitute email chains with simpler notification features.

Spreading files across multiple databases always creates more problems than it solves. If it's not the mess resulting from your attempts to streamline their management, then what you're dealing with is a tedious file retrieval process. Why not switch to a collaboration platform and put these headaches in your past? Space and bandwidth constraints will also be taken care of if your package includes cloud storage.

Email is an inherently closed system where access to the information held in one account is limited to its owner. From an company-wide perspective, this is a bottleneck preventing the flow of intellectual capital within or, worse, a potential silo where it will be forever locked up when the said individual leaves. In contrast, enterprise networking allows access to all but unauthorized parties. It also prevents losses that might result from staff turnover.

With a networking portal in place, employees will have access to workflows from anywhere, at any time. This flexibility comes in handy even when the workforce isn't dispersed geographically. Why? Studies have shown that most people tend to come up with their best work-related ideas while they are away from the office. Investing in a collaboration platform will thus make your workers' creative abilities more useful to your company.

Enterprise networking can give your company the edge it needs to stay competitive in recruitment. While other channels will limit you to oral or written communications, collaboration platforms can convey messages in a handful of ways. This means you'll have no problem engaging millennials, a demographic that accounts for the largest share of today's workforce.

Leveraging a platform that has customizable templates as standard will greatly boost your project management capacity. This translates to more time spent working towards goals instead of sorting out hiccups. Meeting your customers' expectations will also be easier, particularly if the system you choose has an outside communication channel.




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